Microsoft Dynamics 365 Business Central (MSD 365 BC) is an all-in-one business management solution that’s easy to use and adapt, helping you to connect your business and make smarter decisions. Built on functionality within Microsoft Dynamics NAV/Navision (MSD NAV) and adaptable to extend the businesses applications to other Microsoft Cloud Services such as Power BI, Microsoft Flow, Office 365, and PowerApps; Microsoft Dynamics 365 Business Central Solution can grow as your businesses requirements change while taking advantage of the latest technology. In this section of the blog we discuss Microsoft Dynamics 365 Business Central Pricing and User Licensing.

Dynamics 365 Business Central Pricing and Licensing

Costing a comprehensive software solution is a great part of the implementation, but it has its issues. If you create a budget with the prices that do not take into account other potential outlays that come up during the rolling out of the solution, you will be in quite surprise with the rise in costs that come about. There are huge amounts of hidden costs with software ownership. Knowing these costs and pricings helps to paint a better picture. If not, the lack of factoring additional expenses can significantly hurt your ROI(Return On Investment). In addition to ROI, a study has shown that Microsoft Dynamics 365 generates an average of $16.97 for every dollar spent on it.

Microsoft Dynamics 365 BC has a few licensing options that depend on the company’s needs and the apps company’s want to use. There is an option to choose from Essentials or Premium based according to your needs, then you can add Team Members for your read-only users that are needed. These are the three plan options, but if you going technically only two options is available:

1. Dynamics 365 BC: Essentials user

The Microsoft Dynamics 365 Business Central Essentials version offers the business functionality across the financials, sales, service, and operations. This version can be modified to fit company needs by adding different applications.

This cost $70 per user/ month

It includes:

• Invoice
• Purchasing
• Opportunity Management
• Budget
• Finance
• Fixed Assets
• Purchasing Order Management
• Resource Management
• Workflow
• Contact Management
• Simple Inventory
• Advanced Sales (SO)
• Advanced Inventory (Stock)
• Distribution

2. Dynamics 365 BC: Premium user

The Microsoft Dynamics 365 Business Central Premium version offers all of the Team Member and Essential version’s functionality. Although it has some best robust functionalities such as Service Management, Manufacturing, and Supply planning.

This cost $100 per user/ month

It includes:

Service Management

Enhance the customer’s satisfaction and the loyalty with this function.

• Schedule service calls and setup service orders.
• Track repair parts and supplies.
• Assign service personnel based on skill and availability.
• Provide service estimates and service invoices.
• Standardize coding.
• Set up contracts
• Implement a discounting policy.
• Create route maps for service employees.

Manufacturing

Some of the tasks that the Manufacturing function include are:

•  Understand how the production orders work.
• Create the production orders manually.
• Outsource all or the selected operations in a production order to a subcontractor.
• It can Record and post-production output along with the material and the time consumption for a single released production order line.
• Batch post all the quantity of the components used per operation in a journal that can process multiple planned production orders.
• Post all the quantity of the finished items and the time spent per/each operation in a journal that can processed multiple released production orders.
• Post the number of the items produced in each/every single finished operation which do not qualify as the finished output, but as the scrapped material.
• View the shop floor load as a result of planned and released the production orders.
• Use the Capacity Journal window to post-consumed capacities that are not assigned to the productions order, such as the maintenance works.
• Calculate and adjust the cost of the finished production items and consumed the components for the financial reconciliation.

Supply Planning

Before you can plan and execute the production orders, you must configure the production capacities, such as creating shop calendars, routings, production BOMs (Bill Of Materials), and machine centers. Planning can be seen as all the preparation required supply orders in the assembly or the manufacturing departments to fulfill the demand.

• Get a brief introduction to how the planning systems can be used to detect and prioritize the demands and suggest a properly balanced supply plan.
• Understand how all the aspects/sides of the planning systems actually work and how to adjust the algorithms to meet the planning requirements in different – different environments.
• To get the knowledge of how the planning logic makes a difference between the demands at locations according to the SKU setup and the demands without location codes.
• Forecast the production demand presented by expected sales and production orders.
• Create one-to-one production orders automatically from a sales order to cover the properly exact demand of that sales order line.
• Creating the project production orders directly from a multi-line sales order representing a production project.
• Use the Order Planning window to manually plan for sales or production demand one production BOM (Bill Of Material) level at a time.
• Use the Planning Worksheet window to run both the MPS (Master Production Schedule) and the MRP (Material Requirements Planning) options to automatically create either a high-level or detailed supply plan at all item levels.
• Run the requisition/demand worksheet to automatically create a full detailed supply plan to covers all the demand for items that are replenished/refill by purchase or transfer only.
• Initiate/update the production orders as rough-scheduled operations in the master production schedule.
  Recalculating the work or machine center calendars due to planning changes.
• Track accurately all the order demand (tracked quantity), blanket sales orders, forecast, or the planning parameter (un-tracked quantity) that has given rise to the planning line in question.
• Get a view of an item’s projected available inventory by different views and see or analyze which gross requirements, planned order receipts, and other events influence it over time.
• Accordingly, Perform or analyze to get the idea about the selected planning activities, such as adding or changing the planning worksheet lines, in a graphical view of the supply plan.

3. Dynamics 365 BC: Team Members user

The Microsoft Dynamics 365 Business Central Team Members subscription is a named user subscription designed especially for the users who are not tied to a particular function, but who require the basic Dynamics 365 Business Central functionality. Dynamics 365 Business Central Team Members subscription includes the read access, as well as some, write access for the selected light tasks across the Microsoft Dynamics 365 Business Central functionality for a given tenant. This license requires that at least one other user be licensed with Microsoft Dynamics 365 Business Central Essentials or Microsoft Dynamics 365 Business Central Premium.

This cost $8 per user/ month

Microsoft Dynamics 365 Business Central Team Members users can do the following:

• Read anything within Microsoft Dynamics 365 Business Central
• Update the existing data and entries in Microsoft Dynamics 365 Business Central (MSD365 BC) – existing data are records like the customer, vendor or the item records, which are already created. Entries mean entries on which it is specifically allowed from an accounting perspective to update the specific information. (E.g. due date on customer ledger entries)
• Microsoft Dynamics 365 Business Central Team Members license the user can able to approve or reject the tasks in all the workflows assigned to a user • Create, edit, delete a quote • Create, edit, delete the personal information
• Enter a time sheet for Jobs
• Use PowerApps for Microsoft Dynamics 365

The summarized pricing of Microsoft Dynamics 365 Business Central licensing

Full Users-Essentials Versions = $ 70/Named Users/Month
Full Users-Premium Version = $ 100/Named Users/Month
Team Members-Either Version = $ 8/Named Users/Month

Dynamics 365 Business Central Implementation

At Prudence Technology, we have over 10 years of implementing ERP solutions for the companies, so we refined the implementing experience into a simple approach that produces the highest quality and lowest risk of your new Enterprise system (ERP system).

• Analyze, Plan and Understand
• Design, Develop And Build
• Train, Test, And Accept
• Implement And Go-live
• Ongoing Support

In terms of specifically implementing Dynamics 365 Business Central (MSD 365 BC), we offer the perfect streamlined fully-remote implementation packages for our customers, so no matter your size or location, we have the right implementation package for you. As always, if you need more than what is listed in the implementation packages below, we can come on-site for the traditional training and offer customized services. We are very excited to get started on your Microsoft Dynamics 365 Business Central implementation.

Customization

You can customize your Dynamics 365 solution to meet your business needs. You can modify apps to look the way you want by changing the interface, creating the custom workflows and reports, or set up the new dashboards. These types of customization come at a cost. The more customization your company needs before launching, the expensive the implementation will be.

Conclusion

Microsoft Dynamics 365 Business Central is basically a cloud ERP solution designed to manage a business’s financial and operational needs. There are mainly two Business Central packages, Essentials, and the Premium. The Essentials package will cover up the needs of most businesses, while the Premium package adds the functionality for the manufacturing and the field service management. Going with a certified Microsoft Gold Partner to make your migration to the cloud seamless. If you have any questions regarding Dynamics 365 or other ERP/CRM systems, you can contact us here at +91 958-299-9927. You can also write to us for a FREE demo at marketing@prudencesoftech.com.